Photograph Credit: Flickr (Oakley Originals)
Are you familiar with a Science Fair? This is an event where contestants bring science projects to be viewed and judged for prizes. The setup for a Science Fair requires space for viewing and stability to protect the projects.
When the science teacher asked for help with setup, my girls and I arrived to help. After spending some time planning, we began moving round tables into the designated places. Then a Board member arrived to help, and he informed the science teacher of an event scheduled in the same building that evening. We then had to stop. The science teacher worked through the inconvenience and adjusted her plan.
We then helped her to execute that new plan. The final product was not what the teacher envisioned for the Science Fair, but the setup accomplished both goals: room for viewing and solid surfaces to protect the projects.
WHAT I LEARNED:
- When organizing any event, know who will be using the space of your event between setup and the event.
- Keep your cool when a bump in the process arises (i.e. a scheduled meeting in your space).
- Adjust your plan, and keep your focus on accomplishing your basic goals.
- Help the coordinator by staying calm and being willing to redo the setup.
The next day, the girls and I attended the Science Fair. The event progressed very smoothly. All the projects were well-displayed, and there was plenty of room to move around the exhibits without disturbing the projects.
As you assist or attend an event, do you take note of good organization? I am always looking to improve my organization. When I run an event that is well-organized, I know I have spent my time wisely as I enjoy the activities with my guests.